Event Rental Policies

General

  • The rental includes the gallery floor (800 sqft), hallway and bathroom.

  • The rental does not include the gallery walls, bar area, upstairs office or storage room.

  • Children must be supervised by a parent or a responsible adult.

  • Smoking or vaping is prohibited inside the space or within 25 ft of the doors.

  • Confetti, glitter and body paint are strictly prohibited.

Set up & Break down

Time for load in / load out and set up / break down is not included in your rental. Please account for these hours in your booking request.

Cleaning

Cleaning fees are wrapped into the rental price. Please leave the space in the same condition you received it in. Take out trash to back bins, remove all items, and clean any noticeable messes. Please do not pour food or drinks down our sinks.

Cover Charges

  • A cover charge for public events may be permitted with prior approval. Ticket sales must be managed through Eventbrite or another reputable ticketing platform. Your event page must be approved by our executive staff before being published or advertised. You are responsible for providing front-of-house staff to check attendees in during the event.

  • If you would like Stay Gallery to manage Eventbrite and front-of-house staff, net tickets sales will be split 50/50 (50% to you, 50% to Stay Gallery). Stay Gallery is not obligated to promote or advertise the Eventbrite information.

Marketing

All public marketing materials that you create for your event must be approved by our executive staff before being published or advertised. Use of the Stay Gallery and/or Stay Arts logo is strictly prohibited, unless prior consent is given. Stay Gallery is not obligated to provide printing, advertisement or promotion of the event.

Security & Staff

Security cameras are installed throughout the gallery and overseeing our back outdoor space. Stay Gallery staff will be present during the event for general oversight. We reserve the right to refuse service and/or remove any attendant that is engaging in disorderly conduct or causing verbal / physical harm to other attendees, Stay staff, artwork and/or the space.

Live Music & Performances

Live music and performances are permitted with prior approval. We do not provide sound equipment, lighting or staging for performances. Please be mindful of our capacity limit.

Gallery Walls

Our gallery walls are intended to serve as a unique backdrop for your event rental, featuring the work of local artists during our regularly scheduled exhibitions. Gallery walls are not included in your rental, meaning you are prohibited from removing installed artwork or using the walls to display your own artwork, signage, merchandise, etc. Writing on, nailing and/or drilling into, or using the gallery walls in any way without prior consent is strictly prohibited. You will be liable for any damage inflicted on the gallery walls and/or displayed artwork.

If you are interested in displaying your own artwork for your event, please refer to our pop-up art exhibition rental page.

Food & Beverages

  • Indoor Food – You are welcome to bring your own pre-made food and non-alcoholic beverages for attendees to enjoy indoors. If food and beverages are to be sold, you must provide your own POS / cash management system and staff. Food preparation and/or cooking is prohibited inside.

  • Food Vendors – Outside food vendors are permitted and must be contained in our back patio space. A fee of $100 (per canopy) will be added to the rental for our 10” x 15” canopies. Food vendors must have their own insurance. All food preparation and cooking must be done outside.

Alcohol

  • In-House Bar – We are happy to provide our in-house bar for your event. We offer a selection of beer, wine, seltzers and non-alcoholic beverages for attendees to purchase. Available for public and private events for no fee.

  • Open Bar – Open bar for beer, wine and/or liquor is permitted under the following circumstances:

  • For private or ticketed events only.

  • Event insurance is required.

  • You are responsible for providing alcohol.

  • Selling of alcohol is strictly prohibited.

  • No attendees from the event are allowed behind the bar or to serve their own drinks.

  • Alcohol must be served by a designated staff person who has experience serving alcohol, a professional 3rd party company, or by Stay Gallery staff for an additional service fee of $100.

Insurance

We strongly advise you to acquire event insurance for the duration of your rental. Any claims, loss, damage, injury and/or death during the event will be your responsibility. You can find low-cost event insurance on theeventhelper.com.

Deposit & Cancellations

Non-refundable deposit (50% of payment) is due upon booking. Balance is due 24 hours to the event date. Cancellations must be made at least two business days prior to the event date. If cancellation is made within two business days, full payment is non-refundable.